Have you upgraded your version of Microsoft Office to the 365 version? If you’re an entrepreneur, you should. Just like in its previous versions, Microsoft Office 365 includes popular tools like Word, Outlook, PowerPoint, Excel, and updated versions of new favorites such as Publisher.
Many of our clients in Boston are using Microsoft Office 365, a subscription-based cloud service. This pay-as-you-go licensing style allows you to take advantage of all available features for a single monthly fee. If your team is small, you’ll only pay for the users you have. As your team grows, you can easily scale up your subscription to accommodate new users.
Having a cloud-based platform like Office 365 at your disposal allows you to access documents and data on the go, and makes working remotely a breeze. Keeping overhead to a minimum when trying to get a new venture off of the ground allows you to do more with your available resources, and when you can collaborate just as easily with team members from your home office as you can face to face in a traditional office setting, you can do just that.
Microsoft Office 365 is supported on all devices that run Windows 10. If you are still using Windows 8.1 or Windows 7, Office 365 is compatible with these operating systems as well all current iOS versions.
Entrepreneurs (really any business) will benefit from the following features:
Office 365 added a wide array of new functions to Excel, some of which include:
1. Pivot Table Defaults. Whether you’d prefer your Pivot Tables to appear in Tabular Layout or Drag-and-Drop mode, by allowing you to set your own defaults for Pivot Tables you can save time by having them automatically appear in a specific format instead of editing the layout each time.
2. Co-Authoring. If you have workbooks that your entire team needs to be able to access and edit, Co-Authoring is a great feature. Simply save your workbook to OneDrive or SharePoint, and employees can view and edit the same workbook in real time without being locked out or left viewing the document in Read-Only.
3. Funnel Charts. This is a great way to add a visual element to a meeting or presentation, allowing you to illustrate things like a sales funnel.
4. 6 New Calculation Functions. MAXIFS and MINIFS let you find the largest or smallest value that meets a set criteria. IFS and SWITCH make it easier to handle a long series of If, Else conditions. CONCAT and TEXTJOIN allow you to concatenate all the values in a range. TEXTJOIN allows you to specify a delimiter between each value and choose if blanks are ignored, or you can create a criteria-based TEXTJOIN.
5. Persistent Copy. Copied cells remain on the clipboard even after you’ve made changes to a workbook such as inserting rows or columns.
6. Superscript and Subscript Icons. Adding these icons to the Quick Access Toolbar allows you to apply superscript or subscript without having to open the Format Cells dialog.
This version of Outlook offers both new and improved features and functions that will help save you time and keep you organized, including:
The Researcher feature makes writing reports and papers a smoother process by allowing you to search for information relevant to your topic directly through Word. It also makes creating a bibliography a much simpler task since Researcher will take care of that for you using any sources you pull up in Word. Impressing potential investors or prospective clients has never been easier.
You can convert OneNote items into tasks and Calendar events, and assign them to employees with reminders and deadlines. If you take meeting minutes in OneNote and send them out by email, details like date, location, and attendees will be added automatically for each meeting they’re related to.
Microsoft advises that if you want to move to Office 365 from Office 2016, you shouldn’t delay. This is because Office 2016 cloud support will be dropped in 2020, and Office 2016 installs will be barred from connecting to Microsoft’s cloud-based services, including hosted email (Exchange) and online storage (OneDrive for Business), after Oct. 13, 2020.
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