Benefits Of Microsoft Office 365 For Entrepreneurs
Have you upgraded your version of Microsoft Office to the 365 version? If you’re an entrepreneur, you should. Just like in its previous versions, Microsoft Office 365 includes popular tools like Word, Outlook, PowerPoint, Excel, and updated versions of new favorites such as Publisher.
Many of our clients in Boston are using Microsoft Office 365, a subscription-based cloud service. This pay-as-you-go licensing style allows you to take advantage of all available features for a single monthly fee. If your team is small, you’ll only pay for the users you have. As your team grows, you can easily scale up your subscription to accommodate new users.
Why Should Entrepreneurs Consider Using Office 365?
Having a cloud-based platform like Office 365 at your disposal allows you to access documents and data on the go, and makes working remotely a breeze. Keeping overhead to a minimum when trying to get a new venture off of the ground allows you to do more with your available resources, and when you can collaborate just as easily with team members from your home office as you can face to face in a traditional office setting, you can do just that.
Microsoft Office 365 is supported on all devices that run Windows 10. If you are still using Windows 8.1 or Windows 7, Office 365 is compatible with these operating systems as well all current iOS versions.
Entrepreneurs (really any business) will benefit from the following features:
New Functions In Excel
Office 365 added a wide array of new functions to Excel, some of which include:
1. Pivot Table Defaults. Whether you’d prefer your Pivot Tables to appear in Tabular Layout or Drag-and-Drop mode, by allowing you to set your own defaults for Pivot Tables you can save time by having them automatically appear in a specific format instead of editing the layout each time.
2. Co-Authoring. If you have workbooks that your entire team needs to be able to access and edit, Co-Authoring is a great feature. Simply save your workbook to OneDrive or SharePoint, and employees can view and edit the same workbook in real time without being locked out or left viewing the document in Read-Only.
3. Funnel Charts. This is a great way to add a visual element to a meeting or presentation, allowing you to illustrate things like a sales funnel.
4. 6 New Calculation Functions. MAXIFS and MINIFS let you find the largest or smallest value that meets a set criteria. IFS and SWITCH make it easier to handle a long series of If, Else conditions. CONCAT and TEXTJOIN allow you to concatenate all the values in a range. TEXTJOIN allows you to specify a delimiter between each value and choose if blanks are ignored, or you can create a criteria-based TEXTJOIN.
5. Persistent Copy. Copied cells remain on the clipboard even after you’ve made changes to a workbook such as inserting rows or columns.
6. Superscript and Subscript Icons. Adding these icons to the Quick Access Toolbar allows you to apply superscript or subscript without having to open the Format Cells dialog.
You’ll Love How Powerful Outlook Is.
This version of Outlook offers both new and improved features and functions that will help save you time and keep you organized, including:
- Task List
- Quick Steps
- Focused inbox
- Quick Parts
- Up to 3 time zones on your Calendar
- Contact Categories
- Scheduling Assistant
- Quick access from the tray icon
Word Has Gotten Smarter.
The Researcher feature makes writing reports and papers a smoother process by allowing you to search for information relevant to your topic directly through Word. It also makes creating a bibliography a much simpler task since Researcher will take care of that for you using any sources you pull up in Word. Impressing potential investors or prospective clients has never been easier.
PowerPoint Has Been Improved.
- Morph adds better animation and motion into your presentations. The Morph transition lets you animate smooth transitions from one slide to the next. Apply the Morph transition to slides to create the appearance of movement. You can do this with a wide range of things like text, shapes, charts, pictures, WordArt, and SmartArt graphics.
- Zoom gives you a more dynamic presentation. When you create a Zoom, you can jump to and from specific slides, sections, and parts in your presentation, and you can do so in any order you want while you’re presenting. Try using Summary Zoom; it’s like a page that lets you show portions of your presentation all at once. And with Zoom, you can get creative, skip ahead, or revisit parts of your slide show without interrupting the flow.
- Turn your mouse into a laser pointer. Using a simple keyboard shortcut (Ctrl+P), transform your cursor into a presentation tool. This trick has been available for a while now in this format, but with Office 365 you can now use this feature with touch-screen devices. Press and hold your finger or stylus on your screen and the fake laser pointer button will appear.
New Features in OneNote
You can convert OneNote items into tasks and Calendar events, and assign them to employees with reminders and deadlines. If you take meeting minutes in OneNote and send them out by email, details like date, location, and attendees will be added automatically for each meeting they’re related to.
What Are Some Other Benefits For Entrepreneurs?
- Co-Authoring In Real Time: As with Excel, you can simultaneously edit documents with others in Word and PowerPoint. This enhances collaboration and productivity.
- Improved Version History: A Version History section in Office’s File menu makes sure you’re using the right version of important documents.
- Delve: Retrieving documents has never been easier. Delve makes it simple to access all aspects of your stored data. It will show you all the documents you’ve created or shared.
Why Should You Upgrade To Office 365 Now?
Microsoft advises that if you want to move to Office 365 from Office 2016, you shouldn’t delay. This is because Office 2016 cloud support will be dropped in 2020, and Office 2016 installs will be barred from connecting to Microsoft’s cloud-based services, including hosted email (Exchange) and online storage (OneDrive for Business), after Oct. 13, 2020.
Want to know more about Microsoft Office 365 and other Microsoft products? Visit our Blog, where we provide updated articles each month.